Project Description


Event Management Support Across Multiple Conferences

Proofpoint is an enterprise security company that provides software as a service and products for inbound email security, outbound data loss prevention, social media, mobile devices, digital risk, email encryption, electronic discovery, and email archiving. Although a market leader in the US, Proofpoint are relatively new to the Australian market, therefore required BCS to support their marketing strategy, brand and event initiatives across the region.

Proofpoint Exhibiting at Gartner Symposium/ITxpo - Best Case Scenario Event Management

The Brief

We were engaged to support Proofpoint’s marketing activities for 2017 including:

  • Support Event Sponsorship
    • Cloud security Expo (Singapore)
    • AISA (Sydney)
    • Gartner Symposium / ITXpo (Gold Coast)
    • Host a series of VIP lunches with Proofpoint strategic partners (Sydney, Melbourne & Brisbane)
    • Organise VIP Christmas Parties (Sydney, Melbourne & Brisbane)
    • Ensure consistent use of Proofpoint brand

Our responsibilities as PCO included:

  • Exhibitor management – once confirmed, managing all exhibitor deliverables and communications
  • Monitoring the use of Proofpoint brand with suppliers (print/booth builders/merchandise etc)
  • Coordination & allocation of Merchandise
  • Liaising with booth builders to tailor booth design and organise furniture
  • Design and organize booth theming to maximise networking opportunities
  • Speaker management & creating speaker briefing documents
  • Venue & AV management support
  • Budget Support

The Results

All of Proofpoint engagements throughout the year have been successful, therefore we have been asked to support all planned marketing engagements in 2018. At Gartner Symposium / ITXpo the Proofpoint stand was voted top three by Gartner Executives for Networking and at the co-hosted lunches, an average of 50% of attendees were converted into customers within 4 weeks of attending.

“Leveraging local third-party suppliers or partners was a no brainer for me. However, what was important is that I chose partners who are well-established, connected and added an abundance of value. An extension of my team, they needed to understand our industry, our clients and converse effectively with senior executives. BCS have exceeded expectations and are integral when it comes planning our strategic event marketing. I cannot recommend them highly enough”

Michelle McEnroe, Senior Marketing Manager Asia Pacific, Proofpoint


  • Exhibitor stand at Gartner’s Symposium/ITXpo voted in the  top 3 for networking  
  • 50% of delegates at Sympoisum/ITXpo that visited their exhibitor stand were converted into customers within 4 weeks.