Victoria’s Regional Business Events Program offers fantastic incentives for hosting events, with up to $80 per delegate (or $150 for international events) to support costs like venue hire, accommodation, and transport. This initiative not only boosts local tourism but also provides event organizers a significant budget advantage.
Here are some tips for hosting an event on a strict delegate budget:
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Negotiate Early: Start venue and AV negotiations early to secure the best rates. At Best Case Scenario, we’ve seen how early planning leads to significant cost savings.
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Maximise Grant Allocation: Prioritise expenses that directly enhance delegate experience, such as catering and venue location. Ensure every dollar from your grant is used effectively by focusing on core services that impact attendee satisfaction.
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Leverage Regional Benefits: Regional Victoria offers competitive pricing compared to major cities. Use these savings to either stretch your budget further or enhance the overall quality of your event.
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Keep it Sustainable: Incorporating sustainability measures, such as eco-friendly materials or minimising waste, can help reduce long-term costs and appeal to eco-conscious attendees, while also aligning with the principles of the grant.
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Plan for Interaction: Engage attendees with interactive elements like exhibitions, networking sessions, or immersive activities. They not only enhance the event experience but can also be executed efficiently within budget.
With the right planning and resource management, hosting an event in regional Victoria can be cost-effective and highly impactful. Reach out to us at Best Case Scenario to ensure your event is both successful and budget-friendly, while taking full advantage of the available grants.
Please contact us here for more information.
Source of announcement of grants – Spice News.
